The Desks structure allows you and other Bricolage users to share and
exchange assets.
After you create and save a new asset, it resides on your Workspace by
default. You can then check it in to a Desk to make it accessible to others in
your company's community. Once a user from one Desk edits and approves the
asset, he or she will move it to the next Desk and the process will repeat until
the asset is ready to be published.
A Desk looks and operates a lot like your Workspace -- it's just a common
space version. If a photograph media asset resides on the "Art Desk,"
as an example, any user who has access to the "Art Desk" will have
access to the photograph, though only one at a time can edit it.
Asset Properties (on Desks)
- Title
- Click to preview the asset in another window (except for Templates).
- Category
- Where on the site an asset is published.
- Cover Date
- The date that will be posted with the asset. (this is not necessarily the
publish date, but what appears to viewers to be the publish date).
- Priority
- Tells users how urgent the asset is.
- Check Out
- Brings the asset to your Workspace to be edited. When an asset is checked
out, it is still listed on the most recent Desk and can be viewed there, but
may not be checked out to another user until it is first checked back in to
the Desk. If the asset is checked out to another use, this the name of the
user who has the asset checked out will be displayed, rather than this
link.
- Check In
- If you see this option, it means that you have checked the asset out from
this Desk to your Workspace. To let another user access and edit the asset,
you'll need to click this link to check the asset back in to the Desk.
- Move to
- This select menu moves the asset to another Desk. Select the desired Desk,
scroll to the bottom of the page and click Move Assets. You can move
more than one asset at a time. This select menu is not available if the
asset is checked out to another user.
- Notes
- View any editorial notes users have attached to the asset.
- Trail
- Lists what Desks the asset has been checked in to.
- Edit
- This option will only appear to you if the asset is checked out to your
Workspace.
- Log
- Displays the asset's event history.
- Publish
- This checkbox is present only on Desks designated as Publish Desks. To
publish an asset, select this checkbox and click Publish Checked at
the bottom of the page. Multiple assets can be published at once.
- Deploy
- This checkbox is present only on Desks designated as Deploy Desks in
Template workflows. To deploy an asset, select this checkbox and click
Deploy Checked at the bottom of the page. Multiple templates can be
deployed at once.